How to Send Sensitive Information

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Problem: You need to transfer files with sensitive information and you want to know how to do so.

Solution: Follow the steps below to learn how to encrypt files with a password and then how to send the encrypted files separate from the password.

Encrypting

You can encrypt a single file or a folder containing several files and subfolders.

Open the G drive and then open the "Encrypt" folder, which contains four files. Drag and drop your file or folder over the "Encrypt Now" file to begin the encryption process. The screenshot below shows a folder named "Financial Information" dragged over the "Encrypt Now" file. 

 

Once dropped, a window asking for a password appears. The longer the password, the better; consider using a phrase. The screenshot below shows the password window.

 

 

Press enter and you will see the encryption process happen. Once completed, you can close the window and your new encrypted file exists in the same location as your original file/folder. It is named the same as your original file or folder but is a zip file. 

Note: Do not put sensitive information in your file names.

In the screen shot below, you can see that the encrypted zip file is available for anyone to open and view the files and folders contained inside. However, a password is required to open each file. 

 

Sharing

Your encrypted file is now ready for delivery. Your recipient does not need a special program to open the encrypted zip file. Use one method to send the file and another one to send your password. For example, you can send your encrypted file via email and then text the password or put the file in Dropbox and email the password. 

 

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